Chief Financial Officer
Company: Federal Way Public Schools
Location: Federal Way
Posted on: January 16, 2023
- Position Type:
Cabinet & Executive Director/ Cabinet Level Position
- Date Posted:
Educational Service Center
- Hours per Day: -
8.0 Hours Per Day
- Days of the Week: -
- Days per Year: -
SALARY: - $189,088 (Non-negotiable)
SUMMARY: The Chief Finance Officer (CFO) serves as an executive
cabinet team member who reports directly to the superintendent and
serves as an advisor to the Superintendent and District leadership
team on the vision, leadership, design and implementation of the
assigned responsibilities with a steadfast focus on accomplishing
the goals within the strategic plan and must be a leader for equity
and anti-racism. A key function of this position is to effectively
use budgeting best practice to support all buildings in achieving
established accountability targets for student achievement.
As a leader of the Department of Business Services, the CFO must
work effectively with District leadership team and department
leaders to provide advice, resources, excellent customer service in
the planning and development of budgets to meet the needs of the
Areas of leadership include purchasing, grants management, ASB,
payroll, benefits and enrollment projection and reporting; oversee
the acquisition and financing of real property; assist with the
development of levy and bond issues; directly supervises and
evaluates Business Services, Transportation and Nutrition Services
management staff; ensures compliance with federal, state and local
rules and regulations concerning the financial operations of the
district; prepare short and long range financial forecasts; prepare
and/or supervise the preparation of all federal, state and district
financial reports and supervises district staff supporting federal
and state financial audits, and leads related departmental software
implementation and training
ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is meant to be
representative, not exhaustive, and incumbents are expected to
perform all duties as assigned or directed. Some incumbents may not
perform all the duties listed while in other cases related duties
may also be assigned. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions, consistent with applicable law.
Provides Leadership and Vision:
- Serves on the Superintendent's Cabinet and other committees for
the purpose of addressing matters of District policies and
procedures, budgeting, and financial reporting.
- Is a systems thinker who continually leads the team in the
development of and refinement of systems to support the larger
district vision, direction, and leadership in the areas of budget
development, including long range forecast, position control,
payroll, benefits, grants & fiscal compliance, accounting, ASB,
debt administration, fixed assets, capital finance, contracts and
audit response, risk management, workers compensation, and State
- Serves as a member of various collective bargaining teams.
- Provides leadership in the administration of financial
arrangements for the District for the purpose of selling bonds,
financing construction, and other forms of ensuring resources are
available in a timely manner.
- Develops, implements, and evaluates goals and objectives as
they pertain to the areas of responsibility or the district as
- Establishes a climate within the areas of responsibility that
is conducive to appropriate conduct, performance, attitude, job
satisfaction, and service orientation. -
- Provides dynamic leadership in promoting a culture of
responsiveness within the business services, transportation and
nutrition service divisions through other leaders, including Human
Resources, Teaching for Learning, Student Support Services, Office
of Equity and Scholar Success Information Technology Services, and
Support Services .
- Supervises and evaluates the performance of assigned staff;
interviews and selects employees, and recommends transfers,
reassignments, terminations, and disciplinary actions; plans,
coordinates, and arranges for appropriate training of subordinates;
mentors and empowers others to assume leadership roles; sets clear
objectives and measures; monitors process, progress, and results
for the purpose of team building and succession planning; and
provides leadership and direction for programs under the
supervision of these employees. -
- Develops a professional culture within Business Services for
the purposes of 1) building trust, collaboration, and strong teams,
and 2) providing exemplary services to District schools, programs,
- Exhibit cultural competency and the ability to lead others for
equity and social justice. -
- Directs the preparation and maintenance of a variety of
narrative and statistical reports (including state and federal
reports as required), records, and files; and prepares agendas and
- Directs the development and approves the departmental budgets
for assigned area of responsibilities.
- Directs the daily operation of business services in the
district ensuring that the daily tactical operation of purchasing,
payroll, accounting, and budgeting is aligned with the district's
- Directs the management of the cross-departmental software,
including Business Plus (HR/Payroll and General Ledger software),
on-line cash receipting and other relevant software platforms.
Ensures documentation and training meets the needs of end-users
including parents and staff.
- Directs the operations of enrollment reporting, manages the
Choice enrollment process and other student related
- Leads the development, implementation and management of
targeted communications strategies that will contribute to an
overall effort to build the branding and visibility of the
organization while keeping in alignment with the district's
- Plans, examines, analyzes, and adapts through a continuous
cycle of improvement the district's financial security, procedures,
trainings, and personnel. -
- Coordinates the District's property and liability insurance and
risk management programs in collaboration with the Deputy
- Represents interests and presents concerns of division staff to
Cabinet and Board of Directors. -
- Follows a planned professional growth program, participates
actively in local, state, and national professional
associations/organizations; and studies local, state, and national
guidelines for effective services in assigned areas of
- Directs special projects as assigned by the Superintendent and
serves on committees as appropriate or assigned by the
- Performs other departmental supervisory duties, as needed.
- Serves as an articulate, informed spokesperson for the district
at both formal and informal speaking engagements and in the
development of written documents describing district programs.
- Represents the district, when assigned, in social,
organizational, ceremonial, political, or other functions and
attends all Board of Directors meetings.
Directs Business Services Resources
- Responsible for annual budget development process,
administration and long-range financial planning for the district.
- Responsible for ensuring district support services operates in
a effective and efficient manner.
- Prepares financial and business reports for the superintendent,
staff, school board, state and federal agencies.
- Assists the Superintendent in the development of business
policies, procedures and programs to improve efficiency and
service; directs business and accounting activities in accordance
with principles of sound fiscal management.
- Administers the District's financial program within Federal,
State and County legal requirements and budget limitations; assures
timely and accurate financial reporting; assures proper internal
controls, audit trails and records maintenance.
- Aligns resources with district goals and priorities through
budget development and management.
- Directs and coordinates compilation, analysis, and
consolidation of budget information; assures proper budgetary
controls and transfer of funds to accomplish approved financial
objectives; administers and directs the program of accounting for
- Leads and/or facilitates district committees pertaining to
areas of responsibility.
- Administers and interprets statutes, regulations, and policies
concerned with the responsibilities of business and finance.
- Assists with conducting studies on enrollment, staff
projections, staff utilization, and budgeting needs for
- Assists the superintendent and staff to analyze financial and
educational issues and develops solutions to problems, which
ultimately improves daily operations.
- Assists with the development of levy and bond issues by
providing financial information to the superintendent and
developing processes, information and materials related to bonds
- Works with levy and/or bond committees as directed by the
- Oversees and coordinates matters pertaining to bond sales and
post-bond issuance requirements.
- Manages the finance and business function of the district
including accounting, payroll, revenue, expenditure, and internal
audit systems for all funds.
- Administrates the district's property and casualty insurance
program to ensure that district's assets are adequately
- Oversees the acquisition and financing of real property.
Oversees the short-term facility rental program.
- Directs the review of all business-related contracts to ensure
district and legal guidelines are followed.
- Reviews and updates administrative policies related to finance
and operations to ensure current accurate and appropriate district
- Directs, coordinates, and ensures implementation of all tasks
related to selection and purchasing (e.g., RFPs, purchasing
- Provides the overall coordination of the development and
maintenance of the district's finances to assure that the district
remains financially sound and compliant stewards of all resources.
- Supervises and evaluates the management of Accounting, Budget
and Purchasing and Payroll, Enrollment and Choice
- Prepares and/or supervises the preparation and submittal of
required federal and state financial reports and information.
- Oversees the district's auditing officer and approves all
claims against the district for payment.
- Coordinates the investment of district funds with the Treasurer
of King County and/or other appropriate financial
- Reviews and approves the preparation of monthly and annual
financial reports regarding the financial status of the
- Provide long term fiscal planning for general and capital
- Develops levy and property tax models to provide an appropriate
base for regular and special, capital, levy decisions. Coordinates
development of financial information for the district's bond
issuances and issues and maintains all schedules relating to the
district's bonded indebtedness.
- Oversees preparation of financial forecasts to provide for
sound program and financial decision-making; monitors the
district's financial performance to assure program continuity and
compliance with the School Board's expectations.
- Monitors the department's internal control procedures and
recommends revisions or new procedures as required to the Assistant
Superintendent of Finance and Operations.
- Prepares, and if requested, makes presentations on district
fiscal matters to the board, leadership team, and other stakeholder
- Directs and/or coordinates special projects as assigned by the
- Provides leadership in the implementation of new software,
technology systems and procedures.
- Stays abreast of educational finance issues within the State of
Washington and at the federal level.
- Interacts in a collegial way with peers to accomplish the
position's responsibilities and to promote a team environment.
EDUCATION AND EXPERIENCE:
Bachelor's degree in finance, accounting, business administration,
or related field. -
Five (5) years progressively responsible experience in business
management in an educational environment, including management of
organizational budget preparation.
Any combination of education, experience, and training that provide
the incumbent or applicant with the knowledge, skills, and ability
required to perform the work, as determined by the district, may
substitute for the minimum qualifications set forth above.
Experience working with collective bargaining agreements
Master's degree in related field
Proven successful experience in serving as an executive
cabinet-level administrator in urban public education
Proven successful experience in implementing, managing, and
directing a variety of large-scale finance related programs and/or
operations in an urban school district
Proven successful experience in an ethnically diverse public school
Exceptional background in all areas related to the department's
Experience in contract negotiations
Relevant risk management experience
CONDITIONS OF EMPLOYMENT:
Criminal background clearance
Washington State driver's license and proof of insurance and
automobile available for use
Must be willing to attend evening and weekend meetings
Washington education codes
Washington state funding systems
Budget and accounting practices
Financial systems and related terminology
Enrollment projection methods
Benefits, Workers Compensation and risk management
Contract requirements and specifications
Federal and State legislation and regulations that apply to school
Functions and operations of a large public school district
Best practices in school finance, budgeting, accounting, purchasing
School District policies
Union contracts and negotiations
Plan, organize, and administer assigned areas of responsibility
Administer assigned budgets and allocate funds
Demonstrate leadership qualities and utilize motivational
techniques and strategies in the development of an operational mode
that is cost effective
Operate technology hardware and software necessary to perform
Write/present in a clear and concise manner for broad public appeal
Coordinate and supervise the work of others
Analyze complex situations and synthesize diverse information
carefully and adopt an effective course of action
Interpret, apply, and explain administrative and board policies,
laws, regulations, and collective bargaining agreements that
pertain to areas of responsibility
Plan, organize, and prioritize work to meet multiple schedules and
deadlines, and manage simultaneous tasks, with many
Work independently with minimum direction and supervision; work
Understand, analyze, and prepare comprehensive, narrative and
Use effective customer service skills to establish and maintain
cooperative and effective working relationships in a multicultural
and multiracial community of district personnel, community members,
and external companies and agencies in the course of performing
Supervise and evaluate the performance of assigned staff
REPORTING RELATIONSHIPS: -
This position is evaluated by and reports directly to the
Position supervises assigned staff, including classified
administrators and staff
Position interacts regularly with the Superintendent; Deputy
Superintendent, Executive Director for Teaching for Learning; Chief
Human Resource Officer, Chief of Communications and Strategy, ;
Executive Directors; special education and general education
directors; Program administrators; Building Administrators; Human
Resources, Business Services, Communications, and Technology
Services personnel; and administrative support staff. Position also
interacts with various other certificated and classified staff
throughout the district. Contacts with individuals outside of the
district include but are not limited to parents, students, partner
agency representatives, other school district representatives, and
outside vendors; and occasional contact with local, state and
federal government officials, outside social services
organizations, and various community groups.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL
COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this
influences behavior, and desire to learn about the cultural
identity of others.
Ability to establish and nurture an environment that promotes
cultural competence and equitable treatment of staff, students, and
patrons of the District.
Ability to understand and hold self and others accountable for
promoting the Federal Way Public Schools' commitment to "Each
Scholar: A Voice. A Dream. A Bright Future." -
Ability to recognize that each person is a unique individual even
as we celebrate their group cultural heritage.
PHYSICAL DEMANDS: The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this job, the employee will
constantly sit, stand and walk, bend neck and back, and use hands
for repetitive grasping and pushing/pulling, hear and speak. The
employee is frequently required to squat, kneel, use hands for fine
manipulation, knee stand and push/pull. The employee will
occasionally be required to climb stairs/ladder, lift and reach
overhead, and lift/carry. The employee must constantly lift/carry
up to 10 pounds and must frequently lift /carry up to 20 pounds.
The employee will occasionally lift/carry a maximum of 35 lbs. The
employee is occasionally required to push/pull a maximum weight of
WORK ENVIRONMENT: The work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this job.
While performing the duties of this job, the employee regularly
works in indoor conditions and regularly works near video display.
The noise level in the work environment is usually moderate. The
employee regularly deals with angry and upset students, parents,
and community members. The employee must adjust to frequent
interruptions in their work schedule. Evening and weekend work may
be required. The employee may be required to travel (by car and/or
plane) to a variety of locations.
This position typically works, Monday through Friday, 260 days per
LEVEL OF COMPENSATION
Cabinet level: Currently $189,088. This position includes the
following benefits prorated based on FTE - Medical, dental vision;
sick and vacation leave, life insurance and retirement.
The preceding list is not exhaustive and may be supplemented as
necessary. The statements contained herein reflect general details
as necessary to describe the principal functions of this job, the
scope of responsibility and the level of knowledge and skills
typically required, but should not be considered an all-inclusive
listing of work requirements, skills or duties so classified. All
personnel may be required to perform duties outside their normal
responsibilities from time to time as needed. -
All employment open positions are made available on a
nondiscriminatory basis without regard to race, color, creed,
religion, sexual orientation, national origin, gender, age,
disability or veteran status.
-Job descriptions are written as a representative list of the -ADA
essential -duties performed by the entire classification. They
cannot include, and are not intended to include, every possible
activity and task performed by every specific employee.
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