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Office Coordinator

Company: Aston Carter
Location: Federal Way
Posted on: May 13, 2022

Job Description:

Description:1. Maintain/update office seating chart and phone list 2. Maintain the office email list 3. Answer phone - direct calls to proper person/department 4. Track equipment inventory (Cars/trucks/van pool cars) 5. Maintain office supply inventory -Staples office supply orders 6. Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail 7. Point of Contact for Property Manager 8. Maintain Keyfobs for employees 9. Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it 10. Konica copier maintenance and supplies 11. Cubicle Setup & cleaning 12. Distribute registration and insurance paperwork 13. Schedule conference rooms 14. Catering for Meetings 15. New Hires ? Complete I9's for new hires and transfers ? Assign cubicle/office, make sure it is clean, create name tag ? Get desk ready-Kiewit notebook. Welcome Packet, paper, Kleenex, pens etc. ? Program keyfob/card - to give access to building ? Add to email distribution list ? Coordinate with IT to get computer/desk phone set up 16. Issue FD-Field checks when requested/print checks for jobs 17. Maintain the Personal Protective Equipment (PPE) supply 18. Approval of Cost items 19. Keep Caf-- items stocked (i.e. cups/silverware/etc.)Skills:administrative support, MS Teams, outlookTop Skills Details:administrative support,MS Teams,outlookAdditional Skills & Qualifications:- 1-3 years of Administrative/Coordinating experience (Construction, Engineering, Architecture industry ideal) - Proficiency with Microsoft Office (Teams/Outlook especially) - Ability to maintain professionalismExperience Level:Entry Level About Aston Carter: At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Federal Way , Office Coordinator, Administration, Clerical , Federal Way, Washington

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