Full-Time Office Coordinator I - Behavioral Health 255

Company: Telecare Corporation
Location: Federal Way
Posted on: January 12, 2022

Job Description:

Founded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And we're growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.As a member of the Telecare family, Telecare operates the King County Evaluation & Treatment (E&T) Facility as a licensed 16-bed facility providing 24/7 intensive inpatient psychiatric treatment for individuals experiencing a mental health crisis. Individuals age 18 years or older who meet medical necessity criteria will be admitted on a voluntary or involuntary basis.Employment Status: Full-TimeShift: DAYS as neededDays: Monday - FridayPOSITION SUMMARYThe Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.ESSENTIAL FUNCTIONSDemonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholdersFinance Driven Job duties:Facilitates Rep Payee servicesFacilitates Trust Banking servicesPrepares and validates payrollEnters AP batches weekly into accounting softwareMonitors client eligibility at admission/enrollment and throughout stayPrepares and reviews credit card entriesProvides and maintains revenue information; provides billing information to A/R department and County agenciesRecords and deposits cash receiptsDetermines monthly journal entries required and confirms correct information is on reportsOrganizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and proceduresMedical Records Driven Job duties:Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)Orders medical records forms and suppliesSafeguards confidential information per policies and requirementsHuman Resources Driven job duties:Maintains personnel files per standard and checklistDistributes HR information to program personnel as directed by Corporate HRAssists in promoting open positionsSchedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer processTracks new hire paperwork and documentation including credentialingEnters information into TOP/ReliasRuns and tracks MVR reportsProcesses Shoes for crew's ordersMaintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety MeetingsClose out terminated filesInformation Technology driven job Duties:Acts as point of contact between program and IT for maintenance of phones, computers, hardware and softwareProvides limited computer systems support to staffProgram/Department driven job duties:Assist with staff schedulingOrder supplies (food, office, maintenance)Assist with eventsPrepares correspondence, agendas, meeting minutes/notesAssists leadership with special projectsMay serve as a relief or back up for the receptionist or other Administrative positionsCalendars administrative tasks including MOU expirations, safety meetings, drills, etc.Helps coordinate and address maintenance requestsHelps facilitate staff schedulingDuties and responsibilities may be added, deleted and/or changed at the discretion of management.Position requires driving for company business such as trainings, offsite meetings, etc.QUALIFICATIONSRequired:High School or GEDOne (1) year of administration experienceKnowledgeable and proficient in MS Office programsExperienced entering data into computer systemsMust be at least 18 years of ageAll opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. Position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may applyPreferred:Two (2) years of administration experienceExperience in Healthcare fieldSKILLSAnalytical and problem-solving skillsPHYSICAL DEMANDSThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)EOE AA M/F/V/DisabilityEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Telecare Corporation, Federal Way , Full-Time Office Coordinator I - Behavioral Health 255, Healthcare , Federal Way, Washington