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Project Administrator

Company: Consultants Group Commercial Funding Corporation
Location: Federal Way
Posted on: March 19, 2023

Job Description:

JOB SUMMARY: The Project Administrator is responsible for supporting the civil construction projects and team while always cultivating and maintaining positive business relationships. Responsibilities include but not limited to project documentation controls, project setup and cost accounting. This position will have some office clerical responsibility. The base hourly rate is $23.00-$28.00. This range represents the anticipated low and high end of the hourly rate for this position. Actual hourly rates will vary and are based on factors such as a candidate's qualifications, skills, and experience. A bonus may be provided as part of the compensation package as outlined in the company's bonus policy. Benefit package includes:

  • Health insurance through Federal Employee Health Benefit Program (FEHB)
  • FSA healthcare and/or dependent care/HSA (HDHP)
  • Dental insurance
  • Vision insurance
  • Employee Assistance Program
  • Company Paid Life insurance, AD&D and LTD
  • Voluntary Paid Life insurance, & AD&D
  • Voluntary Short-Term Disability, Accident, Cancer Critical Illness, & Whole Life Insurance
  • Paid Sick Leave as outlined in the company handbook
  • Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
    • 0-2 years 15 days
    • 3-5 years 23 days
    • 6-9 years 27 days
    • 10-14 years 30 days
    • 15-19 years 33 days
    • 20 or more years 37.5 days
    • Holiday Pay - 11 Paid Holidays
    • 401(k)
    • 401(k) matching (50% match up to 6% employee contribution)
    • Tuition reimbursement *Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at . ESSENTIAL FUNCTIONS:
      • Maintain and file paperwork, projects documents, and certified payroll.
      • Monitor, track and send all prepared and received certified payroll as required.
      • Prepare and turn in weekly payroll up to accounting, verifying all timecards follow the union master labor agreement (MLA) guidelines.
      • Monitor, track and send all job-related invoices and turn in approved invoices to Accounts Payable in a timely manner.
      • Prepare and turn in all expense reports and personal mileage reports for the Civil Project Managers to code and turn in each month.
      • File Intents and Affidavits for all civil jobs.
      • Assist Project Managers to manage Lien Releases and Pay Applications each month for civil jobs.
      • Collect required documentation from any subcontractors, clients, or vendors.
      • Assist with new job/office setup including materials, supplies, account setup for local services, and communication.
      • Coordinate creation, setup, and use of folders for the Tunista shared drive and Procore.
      • Coordinate any office setup requirements such as hardware, software, internet, cell phones, desk phones, and laptops for satellite offices or job sites
      • Prepare and review closed jobs report for continuation of close out and funds collection.
      • Maintain all Government base passes and documentation.
      • Assist with setting up accounts with vendors as needed.
      • Develop and maintain positive working relationships with co-workers and other departments.
      • Plan, coordinate, and prioritize multiple projects simultaneously.
      • Assist President and all staff with any issues that arise which require immediate action.
      • Work in a constant state of alertness and in a safe manner.
      • Perform other duties as directed. SUPERVISORY FUNCTIONS: This position has no supervisory responsibilities. KNOWLEDGE, SKILLS, & ABILITIES:
        • Basic understanding and general knowledge of industry best practices and procedures.
        • Knowledge and skills in computerized accounting systems, financial reporting, and project management systems.
        • Excellent analytical and technical skills.
        • Demonstrates strong project management, and organization skills.
        • Exceptional time management skills.
        • Excellent communication skills, both oral and written, in order to deal effectively with a variety of interpersonal relationships and situations.
        • Ability to work in a team environment.
        • Good working knowledge of various personal computer business software applications presently used by the Company.
        • Ability to learn new applications.
        • Ability to learn and understand the Company's Standard Operating Procedures (SOPs).
        • Ability to do basic math: addition, subtraction, division, multiplication, and find percentages.
        • Ability to do business ethically with customers, vendors, and co-workers.
        • Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
        • Ability to exercise resourcefulness in assisting management and co-workers.
        • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
        • Ability to write routine reports and correspondence.
        • Ability to travel for work related purposes for extended periods of time (up to 10%).
        • Ability to operate a motor vehicle in a safe and efficient manner.
        • Ability to work in a Native Corporation multi-business environment. MINIMUM QUALIFICATIONS:
          • High School diploma or equivalent required
          • Associates degree or equivalent in business administration or similar field preferred.
          • Minimum of two years' experience working in a similar position, construction industry preferred.
          • Financial analysis experience preferred.
          • Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy.
          • Ability to pass drug, driving, credit and background screening. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Tunista Construction, LLC has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally: standing, bending over, reaching overhead, balancing, pushing or pulling, grasping, lifting 10-25 lbs., ability to adjust focus (ability to adjust the eye to bring an object in to sharp focus), noise. Frequently: sitting, walking, talking, eye/hand coordination (foot), distance vision (clear at 20' or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up & down or to the left & right while eyes are fixed on a given point), thinking analytically, using effective verbal/written communication, handling stress & emotions, concentrating on tasks, discriminating colors, remember details, making decisions, adjusting to changes, examining/observing details, working with others and working alone. Continuously: Close vision (clear at 20" or less). PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Keywords: Consultants Group Commercial Funding Corporation, Federal Way , Project Administrator, Other , Federal Way, Washington

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